What is SS9, and how is it different from a normal service?

SS9 refers to mechanical ventilation and air conditioning systems listed as specified systems on a building’s Compliance Schedule. A normal air conditioning service focuses on the equipment. SS9 work follows the inspection, maintenance and reporting procedures recorded on the schedule, with IQP involvement where required.

What should I send you before booking?

Send us your building address and a copy of the current Compliance Schedule. Recent inspection reports, maintenance records and the BWOF due date are also helpful. We’ll review the information and confirm what we can cover within our IQP scope.

How often does my building need an SS9 inspection?

The required procedures and frequencies are set out in your building’s Compliance Schedule. We plan the relevant SS9 visits around that schedule rather than applying the same interval to every property.

When can you issue a Form 12A certificate?

For SS9 systems within our IQP scope, we can issue Form 12A only when the relevant inspection, maintenance and reporting procedures in the Compliance Schedule have been fully completed over the previous 12 months. It supports the building owner’s annual BWOF process; other specified systems may require separate certificates.

What if you find a fault or maintenance issue?

We explain the issue, record what needs attention and discuss the work required. Our HVAC team can help with repairs and maintenance within our services. Certification still depends on the relevant Compliance Schedule procedures having been fully completed.

Can you take over from our current SS9 provider?

We can review your Compliance Schedule and existing service records to establish the requirements within our IQP scope. If you’re changing providers or taking over a property, contact us early so we can discuss the required inspections, records and any outstanding work.

SS9 IQP & Form 12A Auckland - Warm It & Cool It

Commercial mechanical ventilation ductwork and air handling equipment.

Your building’s HVAC, taken care of.

Keep on top of the inspections, maintenance and records your building needs. We help Auckland building owners, property managers and facilities teams look after their SS9 mechanical ventilation and air conditioning systems.

Warm It & Cool It is an Auckland Council-approved Independent Qualified Person (IQP) for SS9 systems, excluding cooling towers. We work to your building’s Compliance Schedule and explain what needs attention.

Scheduled inspections and equipment maintenance
Clear service records and practical advice
Form 12A certification when the requirements are met

Discuss your building

Checks suited to your building.

The exact checks depend on the systems listed in your Compliance Schedule.

Fresh-air & supply systems

Mechanical ventilation bringing air into occupied spaces.

Extract ventilation

Extract fans and associated kitchen, toilet or general ventilation systems.

Air conditioning

Commercial heating and cooling equipment. All systems, all brands.

Fans & air-handling equipment

Fans, motors, filters and associated components.

Ductwork & grilles

Relevant ductwork, air pathways and ventilation outlets.

Controls & system operation

Checks on the condition and operation of the specified equipment.

A clear plan for your property.

Your Compliance Schedule tells us which systems need checking and how often. We use it to plan the relevant SS9 visits, maintain your equipment and keep a record of the work.

Managing more than one building? We can also organise ongoing SS9 inspection and maintenance across your property portfolio.

Visits based on your building’s requirements
System condition, operation and maintenance checks
Support for owners, body corporates and property managers

Plan your SS9 maintenance

Warm It & Cool It technician inspecting and working on ceiling air conditioning equipment.

Warm It & Cool It technician working on a Panasonic outdoor air conditioning unit on a rooftop.

An inspection team that can help with repairs.

If an inspection finds an issue, you need a clear way forward. Our air conditioning and ventilation technicians can investigate the fault, explain the work needed and help with repairs within our services.

A failed fan, blocked filter or control fault doesn’t always mean replacing the whole system. We look at what’s causing the problem and discuss a practical solution.

Ventilation and air conditioning fault diagnosis
Fans, motors, controls and replacement components
Filter replacement, cleaning and airflow issues

Get help with your system

Clear records for your annual BWOF process.

Your building’s annual Building Warrant of Fitness (BWOF) relies on the required procedures being completed for its specified systems. We provide SS9 support for the systems within our IQP scope.

Requirements first

Form 12A can be issued only when the relevant inspection, maintenance and reporting procedures have been fully completed over the previous 12 months.

SS9 certification

We provide the appropriate certificate for SS9 systems within our scope. Your building may also need certificates for other specified systems.

Useful service records

Clear inspection and maintenance records help you, your property manager and your BWOF provider keep track of completed work.

View commercial air conditioning

See what our customers say.

Clients choose us to provide HVAC maintenance, and stick with us.

Helpful answers

Frequently asked questions.

Plain-language answers for building owners and property managers arranging SS9 maintenance.

Let’s plan your next inspection.

Tell us about your building and the SS9 work you need. We’ll review the requirements and help you organise the next step.

Have your Compliance Schedule and BWOF due date handy if you can.

09 424 8775

SS9 IQP & BWOF Compliance in Auckland